Receiving
Receiving for Shopify, against the order you actually placed
Shopify knows what is on your shelf today. It does not know what you bought from a vendor six months ago, so there is nothing to receive against when the truck shows up. Invoe holds the purchase order, and your team checks the shipment in against it.
The receiving layer
The order you placed, on screen, months after you placed it. Your team checks the shipment in against it instead of counting into a void.
The accuracy layer
Shortages, damages and cost changes caught at the dock, while the vendor conversation is still open and a credit is still realistic.
The organizational layer
One purchase order that stays open across every delivery it takes, carrying its own balance, its costs and its history.
Every order in transit and every order at the dock, with the vendor, the unit count and the value still owed. Count at a desk, or push an order to Shopify POS and let the floor team scan boxes where the truck unloads.
“It has tremendously sped up our workflows and helped our buying and receiving team stay aligned and organized.”
How a shipment gets received
Step 1
The order is already waiting
Upload the PO when you place it, in whatever form the vendor sent: PDF, photo or spreadsheet. It sits on your incoming board with line items, costs and ship dates until the truck arrives.
Step 2
Tick what actually arrived
Open the boxes and check off what came in. Selection is the arrival event. What is short stays open on the same order, so the rest of the shipment has somewhere to land.
Step 3
Publish what arrived
Shipping and fees roll into true cost per unit, and finished products go to Shopify with descriptions, variants and barcodes once someone reviews them.
Honest note: Invoe does not forecast demand or move stock between your locations. Shopify's native tools own those. Invoe owns the incoming side, from the vendor order to the moment product is live. See the full comparison.
Questions about receiving in Shopify
Can you receive purchase orders in Shopify?
Shopify tracks stock levels and moves inventory between locations, but it has no record of the order you placed with a vendor months earlier. There is nothing to receive against. Invoe holds the original purchase order, so checking a shipment in is a comparison against what you actually bought rather than a fresh count.
What does receiving against the PO mean?
Your vendor order sits on screen the way the vendor sent it. As boxes open, your team ticks off what came in. Ticking is the arrival: there is no separate button to press afterwards. Anything short stays open on the same purchase order rather than spawning a second one, so a partial shipment never fragments into paperwork.
What happens when a shipment is short or wrong?
Short counts, damages and substitutions are recorded against the line they belong to, with the balance still open for the rest to arrive. Cost changes between what you were quoted and what was invoiced surface at the same moment, which is usually the last point where a credit is still worth chasing.
Can the floor team receive instead of someone at a desk?
Yes. Count at a desk, or push the order to Shopify POS and let the floor team scan boxes where the truck unloads. Either way the count happens once and lands in the same reconciled inventory.
Does receiving update my Shopify inventory?
Publishing carries the counted quantities with it, so the units that arrived are the units that go live. Nothing reaches your store until someone reviews it and pushes the button.
How is landed cost calculated?
Freight, duties and card fees are spread across the units on the shipment, so cost per unit reflects what the product actually cost to put on your shelf rather than the line price on the vendor invoice.
What does Invoe cost?
Plans start at $79/month after a 14-day free trial, billed through Shopify. See the pricing page for what each plan includes.
More detail: The whole workflow · Moving off Stocky · Pricing · All FAQs
Bring the order you are still waiting on.
Upload one open PO and watch your incoming board fill itself in. Free for 14 days.